Note that this is different than backing up (or archiving) the messages, which I'll also describe. Saving messages and other data to local storage is relatively easy, whether you move them one at a time or in bunches. That's why it makes sense to move copies of your important Outlook files to folders that live outside the Office system. There may be advantages to this approach to managing your e-mail, contacts, tasks, and calendar, but you know what can happen when you put all your eggs in one basket. There's something about Microsoft Outlook that reminds me of the old Soviet Union: the program wants to centralize everything and store it in one big PST file that only it can access.
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